EXECUTIVE ASSISTANT / OFFICE MANAGER

Company Profile

PSB Boisjoli is one of Quebec’s leading Accounting Firms with a team of more than 250 people located in Town of Mount Royal. Our Firm values an approach based on mutual support and teamwork amongst Partners and team members. It also offers a competitive salary and benefits as well as a stimulating working environment that fosters professional growth.

PSB Boisjoli is currently seeking an Executive Assistant / Office Manager to support the Managing Partner and Director of Operations, while working closely with the HR Department.  The incumbent will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency, and safety. This individual will be responsible to assist in developing protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

The successful candidate is an energetic professional who will wear multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks.

Key Accountabilities & Responsibilities

  • Manage executives’ schedules, calendars, and appointments
  • Organize and schedule meetings and appointments
  • Review and prepare general correspondence, reports, etc.
  • Prepare billing, entering timesheets and completing forms.
  • Oversee the Administrative Assistant group as well as Office Services team, including allocating tasks and assignments, monitor performance, monitoring and approving overtime hours
  • Assist in the development, implementation, and maintenance of office policies by establishing procedures and standards to guide the operation of the office and ensure that security measures are followed as necessary
  • Manage office services by ensuring office operations and procedures are organized, filing systems are designed, supply requests are reviewed and approved, and that clerical functions are properly assigned and monitored
  • Prepare operational reports to ensure efficiency
  • Evaluate and manage staff performance
  • Ensure top performance of administrative support staff by providing them adequate coaching and guidance
  • Assist in managing relationships and contracts with vendors, service providers, and landlord
  • Ensure office efficiency is maintained by carrying out planning and execution of equipment/furniture procurement, layouts, etc.
  • Maintain office safety, security and maintenance

Qualifications

  • Post-secondary education in administration
  • Bilingual: Excellent written and spoken French and English.
  • Minimum of five (5) years of work experience as an Administrative/Office Manager
  • Working within a public practice accounting firm or other professional services firm is a strong asset
  • Proven office management and administrative experience
  • Possesses a strong sense of initiative and attention to detail
  • Strong time management skills and ability to multitask and prioritize work
  • Strong organizational and planning skills
  • Collaborative and team-focused
  • Proficient in Microsoft Word, Excel and Outlook; Caseware, an asset
  • Ability to deal with information, people and situations sensitively, tactfully and confidentially
  • Ability to clearly communicate at all levels of the organization
  • Possesses excellent time management and organizational skills
  • Flexibility to work additional hours during peak periods.

We thank all candidates for their application and interest in our Firm.  However, we will only be contacting those applicants that we are interested in pursuing.

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Location

3333 Graham Boulevard, Suite 400
Montréal, QC H3R 3L5
(De la Savane Metro station)

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